Privacy Policy

Last updated: 19.5.2025

ACA Systems Oy (“we”, “us”, “our”) is committed to protecting your personal data and privacy. This Privacy Policy explains what personal information we collect, how we use it, and your rights under the General Data Protection Regulation (GDPR).

1. What personal data we collect

We may collect the following personal information through our contact forms, newsletters, or customer interactions:

  • First name and last name

  • Email address

  • Country

  • Company address

  • Area of interest (products or services)

  • IP address

2. Purpose of data processing

We use your personal data for the following purposes:

  • To respond to your inquiries and contact requests

  • For internal statistics and business insights

  • For direct marketing and communication purposes (e.g., newsletters)

3. How we collect personal data

We collect personal data through:

  • Contact and inquiry forms on our website

  • Cookies used on the site

  • Newsletter subscriptions

  • Customer meetings and communications

4. Third-party access

We do not sell or share your personal data with third parties, except for essential service providers we use:

  • Google Analytics (website analytics)

  • Omnisend (newsletter and marketing email service)

5. Data storage

Personal data is stored securely using Microsoft’s cloud services. We retain your data only as long as necessary for the above-mentioned purposes or to comply with legal requirements.

6. Cookies

We use cookies to analyze traffic and improve the functionality of our website. The cookies used include Google Analytics cookies for usage statistics. You can manage your cookie preferences in your browser settings.

7. Access within the organization

Access to personal data is limited to authorized personnel only, including senior management and marketing staff at ACA Systems Oy.

8. Your rights

You have the right to:

  • Request access to your personal data

  • Request correction or deletion of your data

  • Withdraw your consent at any time

To exercise your rights or if you have any questions regarding your data, please contact us at: info@aca.fi